You are here

Obtaining a DUNS number and Registering in SAM

For Sponsors entering into a Strategic Partnership Project (SPP) agreement with the Ames Laboratory, both a Data Universal Number System (DUNS) number and registration in the federal System for Award Management (SAM) are required before we can finalize set up of the project.  If you’re part of an organization that has applied for a Federal award, cooperative agreement, or who has previously contracted with a National Lab, you may already have a DUNS number and SAM registration.  If you do not, information is provided on how to obtain both:

Confirmation of Dun & Bradstreet Data Universal Numbering System Number

Sponsors must have a Data Universal Numbering System (DUNS) number to get work started under a SPP (2 C.F.R. Part 25 - Universal Identifier and System of Award Management).  As an organization, you can obtain a DUNS number at no cost by calling the toll-free DUNS number request line at 1-866-705-5711 or fill out a form at http://fedgov.dnb.com/webform.  

Confirmation of Listing in System for Award Management

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR), Federal Agency Registration (FedReg), the Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). It became operational in August 2012. Recipients must have registered their DUNS in www.SAM.gov in order to receive an award. SAM collects, validates, stores, and disseminates data on organizations to help agencies in their acquisition missions, including Federal agency contract and assistance awards. The term “assistance awards” includes grants, cooperative agreements, and other forms of Federal assistance. You must update or renew your registration at least once per year to maintain an active status. SAM will send notifications to the registered user via email 60, 30, and 15 days prior to the expiration of the record. To update or renew your entity record(s) in SAM, you will need to create a SAM User Account and link it to your migrated (existing) entity records. It takes 2 to 3 days for SAM to complete record updates. You will be notified via email when the process is complete and your record is active in SAM. If your organization is new to doing business with the Federal Government, the initial registration in SAM takes up to 5 days to become active. Registration with SAM requires a DUNS number and your entity’s Tax ID number (TIN). Your organization must maintain an “active” registration in www.SAM.gov for the entire period of your award.