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How do I reserve a room in G-Suite Calendar?

How do I reserve a room in G-Suite Calendar?

Reserving a Room
  1. Open the G-Suite Calendar app (http://calendar.ameslab.gov) and login if required.
  2. Create an event by clicking the "+" symbol in the lower right corner of the screen.
  3. Click "Rooms" and select "Available Rooms only" from the selection box.
  4. Select a room from the dropdown.
  5. Fill out the rest of the event as normal. (Add people, description, etc.)
  6. Click Save.

In most cases, the room is automatically reserved through this method.  There are a couple of rooms that require additional approval before they are offically reserved: TASF 315 and SP 301A/B.  Please contact the Director's office for more information on these rooms.

Viewing a Room's Calendar

  1. Open the G-Suite Calendar app (http://calendar.ameslab.gov) and login if required.
  2. Click the "+" next to "Add a coworker's calendar"
  3. Click "Browse Resources"
  4. Select the room calendars to view

Room Status

Room status can be determined a couple of ways.  When creating an invitation, if the room is not crossed out, it is available for that time period.  If viewing the Room's calendar, a solid color indicates that the room is reserved for that time.  An outline indicates the the room has not been reserved for that event at that time and is either awaiting approval (SP 301A/B) or was not the first to reserve the room.